Our Features

Our core features give you total control and visibility, designed to streamline your workflow & scale with your organisation and industry.

Check-In / Check-Out

Issue assets to employees with full tracking and log returns with a single scan. Every check-out records the user, date, and location. Every check-in updates the asset status instantly.

Asset Movement Tracking

Track every transfer between users, departments, sites, and locations with configurable approval workflows and a permanent movement history attached to each asset.

Asset Reservation & Lease Management

Reserve assets for upcoming events, new joiners, or future projects. Manage leased assets with return dates, renewal alerts, and a complete lease history for every item.

Mobile App - Android & iOS

Scan QR codes, update asset records, run physical verifications, raise tickets, and perform any asset action from your phone. Field operations no longer depend on a desktop.

Asset Disposal Workflow

Record scrapping, sale, or write-off with a full approval trail. Disposals are reflected immediately in the Fixed Asset Register, depreciation schedule, and all compliance reports.

Agent-Based Device Intelligence

A Windows agent that auto-discovers hardware specifications and installed software across all company devices. Flags unauthorized applications and alerts administrators instantly.

Automated SLM Depreciation

Calculate Straight-Line Method depreciation automatically across all asset categories. Configure rates, useful life, and residual value per category, and generate depreciation schedules and reports automatically

Automated WDV Depreciation

Calculate Written-Down Value depreciation automatically, aligned with Indian statutory requirements and block-wise asset grouping as per the Income Tax Act.

Fixed Asset Register (FAR)

Generate an audit-ready FAR on demand. Complete with asset history, opening and closing book values, depreciation for the period, transfers, and disposal records.

Companies Act Compliance

Depreciation policies built to align with Schedule II of the Companies Act 2013, covering all asset categories, applicable rates, and financial year requirements.

Income Tax Act Compliance

Depreciation rates configured as per the Income Tax Act, supporting asset grouping and applicable rates for each block to keep your tax depreciation reporting accurate.

Book vs. Physical Reconciliation

Compare system records against physical verification results. Instantly identify ghost assets, missing items, and discrepancies before they reach your auditor.

CapEx Planning and Budget Visibility

Track capital expenditure by department, site, and category. Use accurate asset valuation data to inform future CapEx decisions and avoid duplicate procurement.

Mobile-Based Physical Verification

Run QR-based audits from your phone. Scan each asset, confirm its presence, and capture a photo from the warehouse floor, hospital ward, hotel room, or any branch location with timestamp recorded on every scan.

Multi-Site Simultaneous Audits

Run physical verification across multiple locations at the same time, with different team members handling different sites. All results consolidate into one audit report automatically.

Discrepancy Reporting and Alerts

Instantly identify assets that are matched, unmatched, missing, or found at the wrong location. Exportable discrepancy reports highlight every variance so nothing is overlooked.

Tamper-Evident Audit Trail

Every login, change, update, movement, approval, or deletion is permanently recorded with a timestamp and user identity, creating an uneditable audit history that meets the strictest compliance requirements.

Audit-Ready Statutory Reports

Export all audit findings, asset registers, depreciation schedules, and movement histories in PDF or Excel, formatted and organized to be presented directly to your auditors and management.

Asset Record

Maintain complete records for every asset, tag ID, model, site, location, department, purchase details, vendor, invoice & documents, with custom fields on one dashboard.

QR Code Generation & Printing

Generate unique QR tags for every asset, print in flexible label sizes to suit your equipment. Scan from any Android or iOS device to instantly pull up or update the asset record.

Bulk Import via Excel / CSV

Upload your entire existing asset list from a spreadsheet in minutes. Map columns to fields, validate the data, and bring all your historical assets into the system.

Asset Kit Management

Group related assets and manage them together, and perform actions on the full set at once. Move, audit, or retire the entire group in a single action. Ideal for workstations, lab setups, and multi-component equipment.

Component Accounting

Track and calculate depreciation of individual components of a parent asset separately, for precise valuation, independent lifecycle management, and full regulatory compliance under the Companies Act.

Multi-Site and Department Hierarchy

Organize assets by company, zone, region, branch, floor, room, and department. Assets are assigned only at the last physical node, giving you clean, accurate reporting without location ambiguity.

Preventive Maintenance Scheduling

Schedule recurring maintenance for every asset based on time intervals, usage thresholds, or manufacturer guidelines. Get alerts before due dates, not after equipment breaks down.

Service Request & Ticketing

Any employee can raise a breakdown or service request from the mobile app or web interface. Tickets are assigned to the right technician, tracked to resolution, and stored with full history.

Breakdown Logging

Log unplanned breakdowns the moment they occur. Track repair status, total downtime, and resolution time for every incident, building a history that informs future maintenance decisions.

SLA Tracking & Escalation Rules

Define service level agreements for ticket resolution times. When deadlines approach or are missed, the system escalates automatically, so critical assets do not sit idle waiting for action.

Vendor & Service History Records

Maintain a central record of all service vendors and AMC contracts. Track which vendor serviced which asset, when it was serviced, what it cost, and what work was done, all linked to the asset record.

Maintenance Cost Tracking

Record labour, parts, and external vendor costs for every maintenance event. Track the total cost of maintaining each asset over its lifetime, useful for replacement vs. repair decisions.

Consumables Tracking

Track consumable items by count, location, and department. Log every issue and return. Set minimum stock level alerts so teams are notified before consumables run out.

Real-Time Dashboard

Visualize total asset counts, depreciation values, maintenance due dates, pending tickets, and location-wise distribution all in one place, always current.

Custom Report Builder

Build reports filtered by site, department, asset category, custodian, cost centre, or date range. Save report templates for recurring use and share with management in one click.

Automated Notifications & Alerts

Set alerts for warranty expiry, AMC renewal, maintenance due dates, reservation activity, lease return deadlines, and device changes. The right people are notified at the right time.

Role-Based Access Control

Create custom user roles with precise access permissions. Restrict what users can see and do based on their site, department, or function, so sensitive data stays secure and workflows stay clean.

Export Reports in PDF & Excel

Export any report in the format your auditor, finance team, or management team prefers. PDF for presentations and audit submissions. Excel for further analysis and manipulation.

Multi-Company Support

Manage multiple business entities under one AssetMate Pro account with complete data separation and centralized administration, ideal for groups, holding companies, and CA firms managing multiple clients.

Assetmate Pro offers a Full Suite of Features to Streamline your Operations.

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